House of Delegates

Professional Policies Approved by the 2016 ASHP House of Delegates

 

AMERICAN SOCIETY OF HEALTH-SYSTEM PHARMACISTS HOUSE OF DELEGATES POSITIONS

 

POLICY:               Delegates to the American Society of Health-System Pharmacists (ASHP) House shall be chosen by the ASHP Membership residing in South Dakota. Delegates shall represent those South Dakota Society of Health-System Pharmacists (SDSHP)/ASHP members living in South Dakota at the ASHP Regional Delegate Conference (RDC) and at the ASHP Annual Meeting. Each term shall be four years in length as described below and each delegate shall be a member of ASHP.

 

PROCEDURE:

 

1.            ASHP will notify SDSHP of delegate elections, this notification will include all ASHP members’ names and addresses living in South Dakota. Elections for delegate(s) shall occur on a yearly basis. The election process each year will replace the Senior Alternate Delegate.

 

2.            The SDSHP Board shall solicit names of potential delegates from the membership of SDSHP and ASHP membership residing in South Dakota. Willing candidates must submit a statement of intent for this position prior to the election.

 

4.            The SDSHP Board will prepare an electronic ballot including each candidate’s statement of intent. This ballot will be e-mailed to all ASHP members. Three weeks will be allowed for completion of the ballots.

 

5.            The candidate receiving the most votes will be declared the delegate. The President of SDSHP will notify all candidates of the results as well as provide election results on the SDSHP webpage.

 

6.            The SDSHP Board shall notify ASHP of the election results and complete the appropriate credential forms which are found on the ASHP webpage. These shall be forwarded to ASHP prior to the deadline specified by ASHP.

 

7.            The term of office of each delegate will be as follows:

a. Each term is four years and will begin at each calendar year:

b. The 1st year, the delegate will serve as Junior Alternate Delegate

c. The 2nd year, the delegate will serve as Junior Full Delegate

d. The 3rd year, the delegate will serve as Senior Full Delegate

e. The 4th year, the delegate will serve as Senior Alternate Delegate.

 

8.            The two full delegates should attend the RDC each spring and will also represent South Dakota at the ASHP Annual Summer Meeting. If the full delegates are unable to attend, the alternate delegates will be expected to attend (Junior Alternate Delegate would attend in place of the Junior Full Delegate, and the Senior Alternate Delegate would attend in place of the Senior Full Delegate).  Two delegates must attend the RDC and ASHP Annual Summer Meeting every year. The two delegates who attend the RCD are also expected to attend the ASHP Annual Summer Meeting.

 

 

 

9.            The SDSHP Board will solicit feedback on legislative and advocacy priorities from SDSHP membership, South Dakota Pharmacists Association (SDPhA), the SD Board of Pharmacy (SDBOP), and South Dakota health-system pharmacy leadership; review and summarize that feedback; and provide that summary to delegates prior to the RDC at the ASHP Annual Summer Meeting.

              

10.         Following RDC, delegates attending the RDC and the ASHP Annual Summer Meeting are expected to provide the following updates:

a.      A summative written update, to be provided in the meeting booklet of the next SDSHP Annual Meeting. This information will also be replicated on the SDSHP website and forwarded to SDPhA, SDBOP, and South Dakota health-system pharmacy leadership.

b.      A summative verbal report, along with any recommendations for action, to be provided at the SDSHP Board of Directors meeting following the ASHP Annual Summer Meeting.

 

11.         Reimbursement for the Delegates attending the RDC and the ASHP Annual Summer Meeting

will follow the SDSHP Travel and Expense Reimbursement Policy and the following procedure:

   a.  Candidates must be members of ASHP and SDSHP to receive any travel reimbursement.

   b.  SDSHP will only provide funding for two delegates to attend the RDC and ASHP Annual 

               Summer Meeting.

 

 

Originally Developed by: D Sission 9/2001

Approved by: SDSHP Board of Directors 10/02/01

Revised/Amended: E Kutscher 9/2005

Approved by: SDSHP Board of Directors 8/27/07

Reviewed and Revised: J Opperman, J Kappes 6/2011

Approved by: SDSHP Board of Directors 6/23/2011

Reviewed and Revised: T Hellwig, R Hammerquist 7/2016

Approved by: SDSHP Board of Directors 11/01/2016

Reviewed and Revised: A Larson, J Harris 5/2018

Approved by: SDSHP Board of Directors 5/23/2018

Reviewed and Revised: H Allen, J Berendse, J Daniel 2/2021

Approved by: SDSHP Board of Directors 2/22/2021

Reviewed and Revised: K Walser 4/2023

Approved by: SDSHP Board of Directors 5/2023

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